Features

Tabula Pro will help you manage resident care and meet documentation requirements. With easy to manage forms and reminders, you can now dedicate your vital time into delivering quality care!

Keeping You In Compliance

Keeping You In Compliance

Tabula Pro was developed and designed with one thing in mind, convenience! Nothing screams convenience more than entering information once and having the program automatically alert you so you can stay on top of resident documentation and stay in compliance with the state.

Tabula Pro is a vital tool for passing state inspections. Not only does the program alert you and keep you organized, but it also provides you with state inspection reports and check off lists. With the pre-licensing survey report, you can easily and quickly provide state inspectors with answers about your residents as a whole. With our check off lists you can easily and quickly go through resident files and even take a walk-through your facility as you check off everything that the state will be looking for on their walk-through.

With Tabula Pro, you will always stay a step ahead of the state department governing you!

User Security Levels

User Security Levels

Tabula Pro gives the owner/administrator of their assisted living facility the ability to assign each staff member a different access level. For example: Administrative access has no restrictions, whereas a level 2 supervisor access gives your staff read, write and edit permissions but doesn’t allow them to delete ANY resident data in the application.

Level 3 staff access keeps them confined to certain areas of the program. A level 3 user access does not have permissions to edit or delete existing information, but still has the ability to add resident progress notes, giving you better piece of mind.

You can create a user account for each outside agency that comes into your facility to provide care services for your residents.  We call this Level 4 outside agency access.  Whether it’s a home health company or a hospice company, they will have the ability to view their patient information and ONLY their patient information before they even step foot into your facility. These health care providers can read the most recent progress notes entered by your staff.  They can also add in their own nurses’ notes and can use Tabula Pro to communicate to each other and to your staff.

This reduces, if not eliminates wasted time having to pull resident charts and/or give them verbal reports. This feature of Tabula Pro does more than just providing user access levels. This feature unknowingly markets your assisted living facility. When these health care professionals leave your facility, they can’t help but talk about how convenient, easy and efficient it is to go into your facility!

Dashboard

Dashboard

When logging into Tabula Pro, the dashboard provides detailed information, alerts and reminders about your residents to keep you in compliance with the state agency governing you. You may customize the dashboard to show the information, alerts and reminders that best suits the needs of your facility. In addition, you may also choose how far out you would like the program to show the information, alerts and reminders. The dashboard can show you information for the next 10 days or up to 3 months. Here is a look at some of the modules you can set to display on the dashboard:

-Active, Home Health, Hospice, and Hospitalized residents

-Frequently Asked Questions/Answer Key (Census Data)

-Resident Income Sources and Mobility

-Upcoming Resident Documentation like the Assessments, Support Plans, Medical Evaluations and more!

Resident Management

Resident Management

Enter resident information once during the admission process and watch how the data auto fills and auto generates CUSTOM forms and reports as well as the forms required by the state like emergency transfer sheets, face sheets, assessments, support plans and more!

Your staff will be able to easily manage and track progress notes, medications, diabetics, residents on home health or hospice, residents in the hospital, personal care needs and so much more. All of your residents data, past and present, is available with a few clicks.

Staff Management

Staff Management

Just like your resident files, you can now manage your employee files as well. Everything from checklists to ensure you are in compliance to building your staff schedule. You will be alerted to any of your staff’s certifications expiring as well as have the ability to upload and store electronic copies such as high school diplomas, GEDs and even criminal background checks. Our new staffing module now creates the ability to have all of your facility records in one organized, safe and secure place.

Resident Alerts

Resident Alerts

Tabula Pro has artificial intelligence. Let Tabula Pro worry about when your residents’ annual forms are upcoming or when your next residents’ birthday is. Tabula Pro will alert you of any upcoming screenings, assessments, support plans, medical evaluations and more.

Tabula Pro is so incredible that if you have a death in your facility, the system will alert you and tell you that you need to obtain a death certificate for that specific resident.

There are many rules and many regulations that can easily be forgotten about, especially when dealing with something as hard as a death of one of your residents. Let Tabula Pro deal with it. One of the greatest attributes of artificial intelligence is Tabula Pro doesn’t need to sleep, it doesn’t need to care, it just needs to know!

We leave the caring to you!

Resident Tracking

Resident Tracking

With our census data reports, you will have the ability to find out anything you would like to know about your residents. You can search for how many and which residents have wheelchairs or walkers, who is diabetic and which residents receive insulin injections, how many residents are SSI income or how many receive VA benefits and who receives CPR and who is DNR. Quickly filter immobile residents from mobile residents. With Tabula Pro you can easily track everything about your residents.

From the dashboard you can quickly see your census. From your census you can track which residents are on home health or hospice, which company will be caring for them, what date they started and for what reason. Track your residents’ personal information, emergency contacts, bill to, caseworkers, physicians, progress notes, medications, diagnosis, allergies, diet immunizations, hospital and ambulance preference, health and personal care services, and of course their forms such as incident reports, support plans and assessments, medical evaluations, screenings and much more!

Auto Generated Reports

Auto Generated Reports

If you use Tabula Pro to do resident admissions, our software will automatically take the information you entered and generate forms and reports like emergency transfer sheets, face sheets, pre-licensing survey, resident birthday lists, active resident lists and medication review sheets that can easily be printed and sent with them to the doctors.

Tabula Pro will auto fill resident forms that are required by the state. Whether it’s an assessment, support plan, screening or medical evaluation, Tabula Pro will auto fill as much information as possible, significantly cutting down the time you spend doing paperwork!

Talk about convenient!

Use Our Forms or Build Your Own

Use Our Forms or Build Your Own

Tabula Pro will provide you with every resident form that is required by the state. Not only will we provide the forms, we will also automatically update them every time the state makes a change. Leaving you with no extra work to do.

If there is a form we don’t have or a form that you wish you had, don’t worry, with our custom form builder you now have the ability to custom build your own forms and reports. But wait, it gets even better, not only can you design your own layouts specific to match your needs, but you can also call information from the database. For example: if you wanted a report that ONLY shows a resident’s name, date of birth, SSN, gender, medications, progress notes and physicians, you could build one to do exactly that.

Now I know this is hard to believe, but it gets even better. After you build your custom form, instead of having to build it again and again and again, you basically use that as a template so it doesn’t matter which resident you add your form to, it will recognize that resident’s file and auto fill your custom form with the individual resident’s information that you asked for. Add your new form to one resident, 10 residents or all residents!

Scan In and Upload Files

Scan In and Upload Files

With the ability to scan in and upload files to a specific resident, we also create the ability to significantly reduce the amount of paper files that you have to dig through every time a piece of info is requested.

Having the ability to upload anything to a residents file reduces the amount of time spent searching through papers or even worse, someone filing it into the wrong place or not filing it at all. Upload examples include: copies of insurance, medicare, or pace cards. Medication orders and attaching it right to the medication list itself, making it easy to quickly identify the correct order and also print or email it if needed.

As for everything else, you can upload documents like history and physicals, living wills and POA papers to an organized section of the program, again making it easy to reference, print and/or email!

Contacts

Contacts

Let our Contacts section serve as your personal directory! Tabula Pro organizes an abundance of contact information. Your contacts can be categorized as hospitals, ambulance service, nursing or personal care homes, maintenance, suppliers, government or miscellaneous vendors. Most importantly, physicians can be stored by specialty and all contacts are easily searchable.

S.M.A.R.T. (Simple MAR Technology) Coming Soon

S.M.A.R.T. (Simple MAR Technology) Coming Soon

Our eMAR module is currently being developed.

Tabula Pro will keep you updated with the latest news about our new eMAR module.